Tips for planning outdoor events from www.DigitalDJs.info
Hello Friends,
Last year we DJ'd several events that were outdoors and it's prompted me to write this note! If you're planning an outdoor event, here are some tips that might be helpful:
1. Plan for power to be available at every station you need it (food, DJ, walkways/paths, etc.). If you cannot provide this, be sure to let your vendors know so they can buy and bring lots of extension cords. Also, you need to make sure each plug can handle the power load. Crock pots and coffee makers are usually not "extension cord friends" with professional sound equipment!
2. Noise ordinance! Each town has a written noise ordinance that prohibits "noise" after a certain time or in certain areas. Be sure to ask your venue about this, or to contact the town to inquire about their regulations. Most high country towns have noise ordinances starting at 10pm. YOU will get the ticket, not the DJs :\
3. Rain plan. Yes, it might rain! Don't psyche yourself into thinking that it might not. Make a "plan B" for your event in case of rain. Also, don't JUST plan for your guests-- think about where the DJ's can take shelter, or where your cake/food can go in case of a downpour. We have a tent we can bring just in case.
4. Layout. It's important to be very clear about where you'd like your vendors to set up. You can take and email photos, provide a sketch, or even use some type of markers to denote where everyone should set up. Minimize cords running all over the place; safety first!
5. Remember it might get dark! Can guests see to walk around and to get to their vehicles? Provide some type of lighting to help everyone safely enjoy your event.
Having an outdoor event can be a lot of fun-- just be sure to plan ahead!
Send your questions to us and we'll answer them!
Gordon
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